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In the beginning, professional-level software files used to be so large. It had been embedded with its entire graphics and very difficult to manage. To contract the size of these files, software developers created QuarkXPress. QXP creates the central file with invisible links to its graphics or fonts. This helped to handle the huge software files easily and it would print fine as long as those links still were connected. But the moment you copy the file somewhere and if you have forgot to take the graphics, you can get a low resolution print copy of the file even if you have used QXP. Ultimately they found difficulties in accessing the huge software files.

In the early 1990s, Adobe introduced Acrobat with its portable document file format (PDF). This format helped the huge files to move around from place to place. We can have control on the PDF files, including locking the file with password so no one could make any changes. It’s essentially gathers all the dissimilar parts of the file and inserts them into one file. This makes a larger file to smaller when you consider the original file size. As we can download Acrobat Reader for free, we can easily have an access to PDF files. We can create PDF format by following very simple steps. To convert the file (Word, Excel, Photoshop etc) in PDF format, you have to install the PDF converter on your machine. The easy way to create or convert PDFs is to open the file that has to be converted, go to file menu. Choose the PDF creating software as the printer. All PDF creators do not allow you to convert in this way but only popular ones do. Even we can combine different formats into same PDF. PDF conversion allows us to protect our PDFs by setting up password.

Password protection is the exclusive feature we get from PDF format files. It will prevent corrupting. One more advantage is that we can not edit a pdf file without other software. It’s a portable document file, which means we can have a secured access. Also it is platform independent.

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